Appendix L – Event Action Plan
Event / Action Plan for Air Quality
Event |
Action |
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|
ET
Leader |
IEC |
ER |
Contractor |
Action
Level |
||||
Exceedance for one sample |
1.
Identify
source, investigate the causes of exceedance and propose remedial measures; 2.
Inform
IEC and ER; 3.
Repeat
measurement to confirm finding; 4. Increase monitoring frequency to daily. |
1.
Check
monitoring data submitted by ET; 2. Check Contractor’s working method. |
1.
Notify
Contractor. |
1.
Rectify
any unacceptable practice; 2. Amend working methods if appropriate. |
Exceedance for two or more consecutive
samples |
1.
Identify
source; 2.
Inform
IEC and ER; 3.
Advise
the ER on the effectiveness of the proposed remedial measures; 4.
Repeat
measurements to confirm findings; 5.
Increase
monitoring frequency to daily; 6.
Discuss
with IEC and Contractor on remedial actions required; 7.
If
exceedance continues, arrange meeting with IEC and ER; 8. If exceedance stops, cease additional monitoring. |
1.
Check
monitoring data submitted by ET; 2.
Check
Contractor’s working method; 3.
Discuss
with ET and Contractor on possible remedial measures; 4.
Advise
the ER on the effectiveness of the proposed remedial measures; 5.
Supervise
Implementation of remedial measures. |
1.
Confirm
receipt of notification of failure in writing; 2.
Notify
Contractor; 3.
Ensure
remedial measures properly implemented. |
1.
Submit
proposals for remedial to ER within 3 working days of notification; 2.
Implement
the agreed proposals; 3.
Amend
proposal if appropriate. |
Event |
Action |
|||
|
ET
Leader |
IEC |
ER |
Contractor |
Limit Level |
||||
Exceedance for one sample |
1.
Identify
source, investigate the causes of exceedance and propose remedial measures; 2.
Inform
ER, Contractor and EPD; 3.
Repeat
measurement to confirm finding; 4.
Increase
monitoring frequency to daily; 5.
Assess
effectiveness of Contractor’s remedial actions and keep IEC, EPD and ER
informed of the results. |
1.
Check
monitoring data submitted by ET; 2.
Check
Contractor’s working method; 3.
Discuss
with ET and Contractor on possible remedial measures; 4.
Advise
the ER on the effectiveness of the proposed remedial measures; 5.
Supervise
implementation of remedial measures. |
1.
Confirm
receipt of notification of failure in writing; 2.
Notify
Contractor; 3.
Ensure
remedial measures properly implemented. |
1.
Take
immediate action to avoid further exceedance; 2.
Submit
proposals for remedial actions to IEC within 3 working days of notification; 3.
Implement
the agreed proposals; 4.
Amend
proposal if appropriate. |
Exceedance for two or more consecutive samples |
1.
Notify
IEC, ER, Contractor and EPD; 2.
Identify
source; 3.
Repeat
measurement to confirm findings; 4.
Increase
monitoring frequency to daily; 5.
Carry
out analysis of Contractor’s working procedures to determine possible
mitigation to be implemented; 6.
Arrange
meeting with IEC and ER to discuss the remedial actions to be taken; 7.
Assess
effectiveness of Contractor’s remedial actions and keep IEC, EPD and ER
informed of the results; 8.
If
exceedance stops, cease additional monitoring. |
1.
Discuss
amongst ER, ET, and Contractor on the potential remedial actions; 2.
Review
Contractor’s remedial actions whenever necessary to assure their
effectiveness and advise the ER accordingly; 3.
Supervise
the implementation of remedial measures. |
1.
Confirm
receipt of notification of failure in writing; 2.
Notify
Contractor; 3.
In
consultation with the IEC, agree with the Contractor on the remedial measures
to be implemented; 4.
Ensure
remedial measures properly implemented; 5.
If
exceedance continues, consider what portion of the work is responsible and
instruct the Contractor to stop that portion of work until the exceedance is
abated. |
1.
Take
immediate action to avoid further exceedance; 2.
Submit
proposals for remedial actions to IEC within 3 working days of notification; 3.
Implement
the agreed proposals; 4.
Resubmit
proposals if problem still not under control; 5.
Stop
the relevant portion of works as determined by the ER until the exceedance is
abated. |
Event / Action Plan for Construction Noise
Event |
Action |
|||
|
ET
Leader |
IEC |
ER |
Contractor |
Action Level |
1.
Notify
IEC and Contractor; 2.
Identify
source, investigate the causes of exceedance and propose remedial measures;
3.
Report
the results of investigation to the IEC, ER and Contractor; 4.
Discuss
with the Contractor and formulate remedial measures; 5.
Increase
monitoring frequency to check mitigation effectiveness. |
1.
Review
the analysed results submitted by the ET; 2.
Review
the proposed remedial measures by the Contractor and advise the ER
accordingly; 3.
Supervise
the implementation of remedial measures. |
1.
Confirm
receipt of notification of failure in writing; 2.
Notify
Contractor; 3.
Require
Contractor to propose remedial measures for the analysed noise problem; 4.
Ensure
remedial measures are properly implemented. |
1.
Submit
noise mitigation proposals to IEC; 2.
Implement
noise mitigation proposals. |
Limit Level |
1.
Inform
IEC, ER, EPD and Contractor; 2.
Identify
source; 3.
Repeat
measurements to confirm findings; 4.
Increase
monitoring frequency; 5.
Carry
out analysis of Contractor’s working procedures to determine possible
mitigation to be implemented; 6.
Inform
IEC, ER and EPD the causes and actions taken for the exceedances; 7.
Assess
effectiveness of Contractor’s remedial actions and keep IEC, EPD and ER
informed of the results; 8.
If
exceedance stops, cease additional monitoring. |
1.
Discuss
amongst ER, ET, and Contractor on the potential remedial actions; 2.
Review
Contractors remedial actions whenever necessary to assure their effectiveness
and advise the ER accordingly; 3.
Supervise
the implementation of remedial measures. |
1.
Confirm
receipt of notification of failure in writing; 2.
Notify
Contractor; 3.
Require
Contractor to propose remedial measures for the analysed noise problem; 4.
Ensure
remedial measures properly implemented; 5.
If
exceedance continues, consider what portion of the work is responsible and
instruct the Contractor to stop that portion of work until the exceedance is
abated. |
1.
Take
immediate action to avoid further exceedance; 2.
Submit
proposals for remedial actions to IEC within 3 working days of
notification; 3.
Implement
the agreed proposals; 4.
Resubmit
proposals if problem still not under control; 5.
Stop
the relevant portion of works as determined by the ER until the exceedance is
abated. |
Event / Action Plan for Water Quality
Event |
Action |
|||
|
ET
Leader |
IEC |
ER |
Contractor |
Action level
being exceeded by one sampling day |
1.
Repeat
in situ measurement to confirm
findings; 2.
Identify
source(s) of impact; 3.
Inform
IEC, contractor and ER; 4.
Check
monitoring data, all plant, equipment and Contractor's working methods; 5.
Discuss
mitigation measures with IEC, ER and Contractor; 6.
Ensure
mitigation measures are implemented; 7.
Repeat
measurement on next day of exceedance to confirm findings. |
1.
Check
monitoring data submitted by ET and Contractor’s working methods; 2.
Discuss
with ET and Contractor on possible remedial actions; 3.
Review
the proposed mitigation measures submitted by Contractor and advise the ER
accordingly; 4.
Assess
the effectiveness of the implemented mitigation measures. |
1.
Confirm
receipt of notification of non-compliance in writing; 2.
Discuss
with IEC on the proposed mitigation measures; 3.
Make
agreement on mitigation measures to be implemented; 4.
Ensure
mitigation measures are properly implemented. |
1.
Inform
the ER and confirm notification of the non-compliance in writing; 2.
Rectify
unacceptable practice; 3.
Check
all plant and equipment and consider changes of working methods; 4.
Discuss
with ET and IEC on possible remedial actions and propose mitigation measures
to IEC and ER; 5.
Implement
the agreed mitigation measures. 6.
Amend
working methods if appropriate. |
Action level being exceeded by two or more consecutive
sampling days |
1.
Repeat
in situ measurement to confirm
findings; 2.
Identify
source(s) of impact; 3.
Inform
IEC, Contractor and ER; 4.
Check
monitoring data, all plant, equipment and Contractor's working methods; 5.
Discuss
mitigation measures with IEC, ER and Contractor; 6.
Ensure
mitigation measures are implemented; 7.
Increase
the monitoring frequency to daily until no exceedance of Action level; 8.
Repeat
measurement on next day of exceedance to confirm findings. |
1.
Check
monitoring data submitted by ET and Contractor’s working method; 2.
Discuss
with ET and Contractor on possible remedial actions; 3.
Review
the proposed mitigation measures submitted by Contractor and advise the ER
accordingly; 4.
Assess
the effectiveness of the implemented mitigation measures. |
1.
Confirm
receipt of notification of non-compliance in writing; 2.
Discuss
with IEC on the proposed mitigation measures; 3.
Make
agreement on mitigation measures to be implemented; 4.
Ensure
mitigation measures are properly implemented; 5.
Assess
the effectiveness of the implemented mitigation measures. |
1.
Inform
the Engineer and confirm notification of the non-compliance in writing; 2.
Rectify
unacceptable practice; 3.
Check
all plant and equipment and consider changes of working methods; 4.
Discuss
with ET and IEC on possible remedial actions and propose mitigation measures
to IEC and ER within 3 working days of notification; 5.
Implement
the agreed mitigation measures; 6.
Amend
working methods if appropriate. |
Limit level being exceeded by one sampling day |
1.
Repeat
in-situ measurement to confirm
findings; 2.
Identify
source(s) of impact; 3.
Inform
IEC, Contractor, ER and EPD; 4.
Check
monitoring data, all plant, equipment and Contractor's working methods; 5.
Discuss
mitigation measures with IEC, ER and Contractor; 6.
Ensure
mitigation measures are implemented; 7.
Increase
the monitoring frequency to daily until no exceedance of Limit level. |
1.
Check
monitoring data submitted by ET and Contractor’s working method; 2.
Discuss
with ET and Contractor on possible remedial actions; 3.
Review
the proposed mitigation measures submitted by Contractor and advise the ER
accordingly; 4.
Assess
the effectiveness of the implemented mitigation measures. |
1.
Confirm
receipt of notification of failure in writing; 2.
Discuss
with IEC, ET and Contractor on the proposed mitigation measures; 3.
Request
Contractor to critically review
the working methods; 4.
Ensure
mitigation measures are properly implemented; 5.
Assess
the effectiveness of the implemented mitigation measures. |
1.
Inform
the ER and confirm notification of the non-compliance in writing; 2.
Rectify
unacceptable practice; 3.
Check
all plant and equipment and consider changes of working methods; 4.
Submit
proposal of mitigation measures to ER within 3 working days of notification
and discuss with ET, IEC and ER; 5.
Implement
the agreed mitigation measures; 6.
Amend
working methods if appropriate. |
Limit level being exceeded by two or more consecutive sampling days |
1.
Repeat
in-situ measurement to confirm
findings; 2.
Identify
source(s) of impact; 3.
Inform
IEC, contractor, ER and EPD; 4.
Check
monitoring data, all plant, equipment and Contractor's working methods; 5.
Discuss
mitigation measures with IEC, ER and Contractor; 6.
Ensure
mitigation measures are implemented; 7.
Increase
the monitoring frequency to daily until no exceedance of Limit level for two
consecutive days. |
1.
Check
monitoring data submitted by ET and Contractor’s working method; 2.
Discuss
with ET and Contractor on possible remedial actions; 3.
Review
the Contractor’s mitigation measures whenever necessary to assure their
effectiveness and advise the ER accordingly. |
1.
Confirm
receipt of notification of failure in writing; 2.
Discuss
with IEC, ET and Contractor on the proposed mitigation measures; 3.
Request
Contractor to critically review the working methods; 4.
Make
agreement on the mitigation measures to be implemented; 5.
Ensure
mitigation measures are properly implemented; 6.
Assess
the effectiveness of the implemented mitigation measures; 7.
Consider
and instruct, if necessary, the Contractor to slow down or to stop all or
part of the construction activities until no exceedance of Limit level. |
1.
Inform
the ER and confirm notification of the non-compliance in writing; 2.
Take
immediate action to avoid further exceedance; 3.
Rectify
unacceptable practice; 4.
Check
all plant and equipment and consider changes of working methods; 5.
Submit
proposal of mitigation measures to ER within 3 working days of notification
and discuss with ET, IEC and ER; 6.
Implement
the agreed mitigation measures; 7.
Resubmit
proposals of mitigation measures if problem still not under control; 8.
As
directed by the Engineer, to slow down or to stop all or part of the
construction activities until no exceedance of Limit level. |
Event / Action Plan for Dolphin Monitoring
Event
|
ET
Leader |
IEC
|
ER
/ SOR |
Contractor
|
Action Level |
1.
Repeat
statistical data analysis to confirm findings; 2.
Review
all available and relevant data, including raw data and statistical analysis
results of other parameters covered in the EM&A, to ascertain if
differences are as a result of natural variation or previously observed
seasonal differences; 3.
Identify
source(s) of impact; 4.
Inform
the IEC, ER/SOR and Contractor; 5.
Check
monitoring data. 6. Review to ensure all the dolphin protective measures are fully and properly implemented and advise on additional measures if necessary. |
1.
Check
monitoring data submitted by ET and Contractor; 2. Discuss monitoring results and finding with the ET and the Contractor. |
1.
Discuss
monitoring with the IEC and any other measures proposed by the ET; 2.
If
ER/SOR is satisfied with the proposal of any other measures, ER/SOR to
signify the agreement in writing on the measures to be implemented. |
1.
Inform
the ER/SOR and confirm notification of the non-compliance in writing; 2.
Discuss
with the ET and the IEC and propose measures to the IEC and the ER/SOR; 3.
Implement
the agreed measures. |
Limit Level |
1.
Repeat
statistical data analysis to confirm findings; 2.
Review
all available and relevant data, including raw data and statistical analysis
results of other parameters covered in the EM&A, to ascertain if
differences are as a result of natural variation or previously observed
seasonal differences; 3.
Identify
source(s) of impact; 4.
Inform
the IEC, ER/SOR and Contractor of findings; 5.
Check
monitoring data; 6.
Repeat
review to ensure all the dolphin protective measures are fully and properly implemented
and advise on additional measures if necessary. 7.
If ET
proves that the source of impact is caused by any of the construction
activity by the works contract, ET to arrange a meeting to discuss with IEC,
ER/SOR and Contractor the necessity of additional dolphin monitoring and/or
any other potential mitigation measures (e.g., consider to modify the
perimeter silt curtain or consider to control/temporarily stop relevant
construction activity etc.) and submit to IEC a proposal of additional
dolphin monitoring and/or mitigation measures where necessary. |
1.
Check
monitoring data submitted by ET and Contractor; 2.
Discuss
monitoring results and findings with the ET and the Contractor; 3.
Attend
the meeting to discuss with ET, ER/SOR and Contractor the necessity of
additional dolphin monitoring and any other potential mitigation measures. 4.
Review
proposals for additional monitoring and any other mitigation measures
submitted by ET and Contractor and advise ER/SOR of the results and findings
accordingly. 5.
Supervise
/ Audit the implementation of additional monitoring and/or any other
mitigation measures and advise ER/SOR the results and findings accordingly. |
1.
Attend
the meeting to discuss with ET, IEC and Contractor the necessity of
additional dolphin monitoring and any other potential mitigation measures. 2.
If
ER/SOR is satisfied with the proposals for additional dolphin monitoring
and/or any other mitigation measures submitted by ET and Contractor and
verified by IEC, ER/SOR to signify the agreement in writing on such proposals
and any other mitigation measures. 3.
Supervise
the implementation of additional monitoring and/or any other mitigation measures. |
1.
Inform
the ER/SOR and confirm notification of the non-compliance in writing; 2.
Attend
the meeting to discuss with ET, IEC and ER/SOR the necessity of additional
dolphin monitoring and any other potential mitigation measures. 3.
Jointly
submit with ET to IEC a proposal of additional dolphin monitoring and/or any
other mitigation measures when necessary. 4.
Implement
the agreed additional dolphin monitoring and/or any other mitigation measures.
|